Membership Manual

K.D.M.A.S Inc. – MEMBERSHIP –MANUAL

 

EMERGENCY INFORMATION:

The nearest public telephone location to the field is the Keilor Golf Course club house at the entrance to the field.

Ambulance:                                                                  000

Police:                                                                           000

or

Keilor Downs station                                       9365 3333

Fire Brigade:                                                               000

State Emergency Service:                               9696 6111

Council:                                                            9249 4000

Doctor:                                                             9390 8222
Taylors Lakes Medical centre, corner Keilor/Melton Rd and Sunshine Av.

If the injury is more serious than a doctors clinic would handle, ring an ambulance on 000 and they will select the appropriate hospital.

 

 

PREFACE

Welcome to the Keilor and District Model Aircraft Society.

In designing this manual, we hope to give you an overview of our club, its activities, management and where you fit into the club.

As with all organisations comprising large groups of people, rules must be applied to ensure good management and a fair go for all. Most of this is common sense, so don’t be put off by the size of this manual. Read it through as it explains the use of your radio equipment, club facilities and benefits of membership.

There is only one thing better than being an aeromodeller, and that is an aeromodeller and club member. Our members offer their expertise and assistance to any of their fellows to help make the hobby more fulfilling and enjoyable.

You will receive a copy of the VMAA directory within 1 month of joining Keilor. This contains lots of information on other clubs, special interest groups and where Keilor fits into the modelling world.

 

CLUB MEETINGS/VENUES

Club meetings  are held monthly at a committee member’s house or at the field the exact location is published in the club newsletter. Any member may attend a committee meeting.

 

COMMITTEE

The committee consists of a President, Vice President, Registrar, Treasurer, Safety Officer, Field Officer, Newsletter Editor and one or two ordinary members.

 

FLYING FIELD LOCATION AND MANAGEMENT

The flying field is located at Sydenham Park. (Melways map 3. J7), enter from the Keilor Public Golf Course, on entering the Golf Course gate follow the model club signs.

Please abide by the 15km speed limit and the pedestrian crossing while driving on the access road.

Keys for the access gates are generally given when a member  has obtained bronze or silver wings, although the committee has some discretion on the issuing of keys.

Our flying field is the property of the Brimbank City Council from whom it is leased. All members shall treat it accordingly and keep it clean and tidy and free from rubbish.

Club property must be treated with care and the committee notified of any maintenance required.

 

The last member to leave the field shall check that all sheds and gates are locked.

 

FEES/SUBSCRIPTIONS

Annual fees fall due on the 30th of June each year. For new members there is a once only joining fee.

The annual subscription fee is reviewed each year by the committee and has several components: Insurance, Field Fund, Club Fee, Working Bee Levy and Gate Key Deposit.

Juniors pay only Insurance, Club Fee and Gate Key Deposit. A discount for pensioners is available.

 

A list of current fees is available on the club website and they can also be obtained from the Secretary or Registrar.

 

Members are required to pay annual fees by the 30th of June each year so that they have the required insurance.
IF YOU DO NOT PAY ON TIME, YOU ARE NOT ALLOWED TO FLY UNTIL YOU DO!

For new members who join after the 30th of December there is a half yearly fee available.

Members will receive a club membership/ID card which must be worn when flying at the club field.

 

GENERAL CLUB EXPENSES

Your club fees are used to cover costs which include:-

  • Club newsletter
  • Flying field rent
  • Affiliation to the VMAA
  • Flying field maintenance and equipment
  • Trophies, Stationary etc.

 

CLUB WORKING BEES

Working bees are held on the 3rd Sunday of every month at 09:30. A light BBQ lunch is provided for those members who have participated in the working bee.

Members are expected to attend at least 4 working bees per year and if unable to do so are levied for non attendence. Each working bee attended gains the member 1 ticket in the end of year raffle, first prize is refund of membership fees! If you cannot participate for medical reasons please inform the Registrar.

 

DISPLAY DAY

The Club holds a Public open day each year. This is to show the community what flying model aircraft is all about. The Club usually requires lots of help from members to prepare the field, assist with car parking, and general organising for the day. We also ask that members  fly as many types of aircraft as possible on the day so as to display a wide a variety of models.

 

LEGAL POSITION/INSURANCE

When conducting aeromodelling activities as a club member you are covered by $20 million Public Liability and 3rd party insurance through the MAAA Inc. and you are protected from litigation by the Incorporation act.

You are covered under an additional policy for medical expenses arising from injury to yourself whilst aeromodelling, and there is some Loss of Income insurance included in this policy. For further details contact the secretary.

 

Our flying activities come under Federal Law through the Civil Aviation Safety Authority (CASA). The regulations are known as Civil Aviation Safety Regulations 1998 Part 101 Subparts A, B, C and G.

The main restriction under these regulations is a height limit of 400FT for Radio Control and Free Flight. (Note the club height rule of 300FT).This is particularly important because of our proximity to Tullamarine Airport. If there is an incident between a model and a full size aircraft the modeller will almost always be found to be at fault.

Models over 7Kg require certification and must be inspected by a heavy model inspector. This is a CASA requirement.

Further information about insurance and other CASA regulations are contained in the VMAA directory or on their website All flying at the Club will be conducted as per this manual and the VMAA Directory.

 

ACCIDENT REPORTING

All members are covered by insurance when operating at any authorised venue. The correct procedure must be followed if an accident or incident occurs that could produce a claim. An example would be a model hitting a parked car. First, note the details, time, names etc. then, fill in an MAAA accident form which is in the locker in the shed. The incident shall be reported to the Secretary/President at the earliest opportunity. Do not give any details to the media or discuss the matter with any other interested party. Do not admit liability!

 

In a serious accident, medical assistance is to be provided before commencing documentation.

 

FIRST AID

The club has installed an AED  Defibrillator and a first aid kit in the shed.

Please report their use  to the Safety Officer so that items can be serviced or replaced.

 

INFORMATION SOURCES

Your prime source of information is the club newsletter. The newsletter is published and emailed to each member, monthly. The Club facebook page is also a good source of information

You will receive an email from the VMAA every three months, and minutes of the VMAA monthly meetings are available from the secretary.

If you require any further information please contact a committee member who will endeavour to assist you.

 

SAFETY OFFICER

To assist you in conducting your flying activities safely and to enhance your enjoyment of the sport, the Club has appointed a safety officer. Please abide by the Safety Officers directions for you, and your fellow members safety.

Please note:- All Club members are in fact safety officers, and, if they see an unsafe practice they should point it out so as to avoid an accident.

If persistent infringements of Safety/Flying rules are reported, the Committee is empowered to review the offending members’ position in the club.

 

FLIGHT TRAINING

Learning to fly

You cannot learn to fly a model aircraft successfully in five minutes.

The most proven and successful method of learning to fly model aircraft is to be taught by an experienced instructor. The Club provides new members with the services of a number of competent, experienced flyers who can be your instructors. The names of available instructors are available at the field or from the Secretary. This does not mean that a particular instructor is free at the time. It is the responsibility of the trainee to make contact with the instructor to check that they are available and to arrange mutually agreeable times for instruction to take place.

 

It should be noted that club instructors are unpaid volunteers who donate considerable hours of their own flying time to provide instruction for beginners.  Thus the Club can in no way guarantee the availability or frequency of instruction to any beginner.

 

The club instructors basically follow the MAAA approved training method. The success of this training method is dependent upon a number of commitments being made by the trainee.

  1. It is essential that the trainee has faith in their instructor and does exactly as their instructor says.

 

.. For most newcomers to aeromodelling, learning to fly is not the only challenge.  There is firstly the need to construct and set up a reliable, easy to fly training aircraft.  You may need advice on the types of radio gear, engines, fuel, batteries, etc.  It is best to obtain this information from an instructor before you buy, if possible.  However, if you have already made your purchases and commenced building, have an instructor check your construction as soon as possible.  It is much easier to learn to fly on a plane that is built straight and balanced correctly.  Bent models do not fly well!

 

  1. It should be the objective of the trainee, especially in the early days of learning, to have at least one flying session per week minimum.

 

It will take anywhere from three months to one year of regular flying to successfully go solo.  ..  One of the most frequent reasons for being unsuccessful in learning to fly is inadequate stick time.  Thus, the trainee should contact their instructor to arrange a suitable flying session each week.

If in doubt (eg due to wind or rain), the trainee should attend the field regardless.  It is quite surprising how windy it can be and still be possible to fly model aircraft.  It is important that the trainee learns to fly in a variety of weather conditions.

 

The greater the number of flights achieved at each flying session, the quicker the learning process will be.  The trainee should aim to fly a minimum of three to four flights each session.  It should be noted that this may not always be possible, as your instructor may have other students to assist and also their own flying to do.  However, the trainee can help by having their plane in a state of readiness at all times (fuelled up and ready to start) so that the instructor will not be delayed at the beginning of each flight.  The trainee should also ensure that they carry out any recommended alterations on their model prior to the next training session and before they get to the flying field.

 

The most common reason for a beginner to have a protracted lay-off from flying is damage or loss of their training aircraft.

 

It is inevitable in flying model aircraft (particularly while learning) that a plane will be damaged and occasionally “written off”.  There is no point in having almost learnt to fly and then not touching a transmitter again for six months whilst constructing a new aircraft.  Therefore, it is strongly recommended that all beginners commence the construction of their second aircraft as soon as possible, to provide a back-up plane

 

 

Going solo

Under no circumstances should you fly solo until you have obtained your wings. Our insurance policy will not cover you if you fly solo without the appropriate qualification. When you have reached the required skill level your instructor will arrange for you to do the Wings Test and if you pass you will get a key to the field and be free to fly solo.

 

Without the limitation of having to wait for your instructor, you should be able to increase the number of flights each session.  You should aim to have five to six short flights.  It is far better to have short flights than long, as it is taking off and landing that require the most practice.

 

Only VMAA approved instructors   can test for the wings certificate and declare a member solo.

 

Safety

Your model aircraft is not a toy!  It is capable of serious bodily harm and property damage.

Under no circumstances should a model aircraft ever be flown over people, cars or the pits.

It is your responsibility to build your plane correctly, properly install all radio control components and flying gear, and, while learning, fly the model only with experienced and competent help.  It is obvious that you are more likely to have accidents whilst learning to fly.  Therefore, the trainee should be most vigilant regarding safety and if there is any doubt as to the ability of you or your model to perform, do not do it!

 

Instructors will take care, but no responsibility when test-flying and generally flying your model aircraft.  Within the best of their ability they will aim to safely fly and land your plane, but there are no guarantees.  If, for whatever reason (eg radio gear failure or you make a mistake), your plane is in imminent danger of damaging people or property, your plane is the expendable item.

 

Club safety rules exist for a reason. Please ensure you follow them at all times.

 

KEYBOARD SYSTEM

The key board system is to ensure that only one person is using a particular frequency at any one time, and only applies to members using the 36Mhz frequency.

Most members now use Transmitters (Tx) and receivers (Rx) on the 2.4Ghz frequency and do not need to use the keyboard.

A radio check should be done before your first flight each day, i.e.check that you have full control of your model while it is still on the ground at 30 metres on the low power setting.

 

Local Rules

All models must comply with local noise level requirements.

All members and visitors with mobile phones shall have them switched off when they are in the pit area, pilot box, taxi way or on the runway as they may cause interference.

Due to the fire risk Turbine models are NOT to be flown at the Keilor field during Jan/Feb or designated high fire risk periods, and at all times the pilot must not fly alone and  must have a mobile phone with them.

No flying of powered models is permitted on days of Total Fire Ban.

Aircraft are not permitted to produce smoke trails.

Remote control model cars are not permitted at the KDMAS flying field.

 

Flying

All visiting pilots must produce a VMAA card or equivalent. Non insured visitors shall be “signed in” in the visitors book an fly under supervision. All visitors shall be issued with a club ID card.

All pilots are to stand in and fly from the pilot box.

No flying over the pilot box, pit area, sheds, or car park.

 

No flying above 300ft.

 

Circuits are to be carried out away from the pit area, eg. right hand for north wind and left hand for south wind.

When other Pilots are flying you must fly the same circuit or change by agreement.

Dead stick (emergency) landings will have priority over all other aircraft. Aircraft will be cleared from the runway when safety permits.

 

Equipment is not to be left on the runways.

 

Before moving onto the runway to take-off, check with pilots flying ie. call out “ok. to take-off” and get an acknowledgment.

Call “landing” when ready to land. You then have priority over all other aircraft except dead stick/emergency landings.

Call “on the runway” when retrieving a model from the runway.

 

Student pilots must use a “buddy Box System” and be accompanied by instructors at all times. A Buddy Box System allows the instructor to take control with HIS radio if a problem arises during a flying lesson.

Every member shall accept responsibility for flying safely and be obliged to request other members and visitors to abide by these rules.

  • Don’t taxi in the pit area.
  • Keep children behind the steel fence.
  • Land immediately if full size aircraft enter our airspace .

 

These rules may be waived by the contest director on contest and/or display days.

 

VISITORS

Visitors and guests are welcome to fly provided it is in the presence of the inviting club member.  However, after two visits, KDMAS membership is required for use of our facilities ..  (Exceptions – VMAA (Inc) recognised events or open competitions).

Club members inviting guests, especially children, will be held responsible for their safety and conduct.

 

SPECIAL INFORMATION

Always fly from the pilot’s area.  . .

 

Pilots MUST communicate.  Communication reduces accidents.

 

2.4Ghz Equipment and Frequencies

Only 2.4 GHz equipment conforming to specific technologies is accepted and permitted by the MAAA. MAAA Procedure MOP058 sets out the requirements in full and also contains a list of the  manufacturers and technologies that are permitted and therefore covered under the MAAA insurance policy.

 

 

Working with Children (Junior Members – under 18 years of age)

Keilor & Districts Model Aircraft Society (KDMAS) endorses the MAAA’s Member Protection Policy (MOP 041) which contains requirements and guidance on the safety and welfare of members and visitors, including children.

All clubs are required by the MAAA policy to address this within their club rules. In addition, clubs are to describe how they intend to address certain specific situations (e.g. juniors at the field without parents / guardians present).

KDMAS acknowledges the very important contribution of members who work with juniors; training and encouraging them and also being the key to their positive early impressions of the hobby. The committee are keen for this to continue, but also need to protect both senior and junior members as far as possible.

Therefore the KDMAS member protection rules particularly in regard to juniors are detailed below.

  1. Senior members occupying positions that involve regular, direct and unsupervised contact with juniors must consent to a Victorian Dept. of Justice ‘Working with Children’s Check’ (WWC Check). The check is mandatory for all commercial instructors. Club members who do not comply with the WWC legislative requirements (e.g. refuse or fail the check) are NOT to hold a position within the club that may involve regular, direct or unsupervised contact with children.
    Clarification – Assisting a junior member or a prospective junior member with their model, or even giving regular flying lessons does not necessarily require a WWC check, provided the child’s parent / guardian remains at the field, or at least two senior members remain at the field while the parent / guardian is absent.
  2. Full responsibility for a junior member lies with the parent / guardian. Senior members are only responsible to instruct and protect junior members as far as possible in matters related to model aircraft such as observing club rules, runway and pit safety, propeller safety etc. No senior member is expected to assume full responsibility for a junior – unless their parent / guardian makes a clear request for the senior member to do so (e.g. dropping off a child for a flying lesson). In this case, the senior member is free to decline and insist that the parent / guardian remains at the field with the junior member.However, should a senior member choose to accept this responsibility, the following rules apply:-
    1. Arrange for the parent / guardian to return at least 10 minutes prior to the expected end time of the flying session. Obtain a contact name and phone number for the parent /guardian for emergency use.
    2. Avoid being placed in a position that could be open to misrepresentation or question. For example, an instructor should never be left alone with a child at the end of a flying session. If this situation appears likely to develop, at least two senior members should remain at the field until the child is collected.

NOTE.   A person holding a current WWC card will not breach the legislation by working unsupervised with a junior member; but this must be avoided wherever possible.

  1. Regardless of the above, any senior member discovering a child unaccompanied or unsupervised at the field for any reason should assume responsibility for the child’s safety until the parent/guardian can be located.
  1. Despite the WWC card not being required in most situations when following the club rules; KDMAS senior members who are willing to assist juniors with their model aircraft activities are actively encouraged to apply for the Working With Children card (the checks are free for volunteers). Go to workingwithchildren.vic.gov.au
    Please remember to provide a copy of your WWC card to the KDMAS Registrar when received.
  2. Instructors should also make themselves aware of the contents of Annex D of MOP 041 – ‘Instructor Code of Conduct’. There are specific guidelines for the training of young students.


Member Protection Policy – GENERAL

MOP 041 also covers the following areas:-

  • Anti-discrimination
  • Gender identity
  • Social networking and bullying.

KDMAS requires all members to observe the requirements set out in this MAAA policy document. Please review the full MOP details. It is available on the MAAA web site http://www.maaa.asn.au/.

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